Terms of Service

Effective Date: January 6, 2026

Last Updated: January 6, 2026

1. Service Description

Be-Inc provides Microsoft Office Add-ins (the "Services") for Word, Outlook, and Microsoft Teams that offer AI-powered diversity, equity, and inclusion (DE&I) compliance checking. Our Services include:

• Outlook Add-in: Email composition analysis for inclusive language with manual and automated suggestions, plus send validation.
• Word Add-in: Real-time document analysis for DE&I compliance with auto-detection, auto-correction, coaching, and history tracking.
• Teams Add-in: Message and collaboration content analysis for DE&I compliance.

The Services use artificial intelligence technology powered by OpenAI to analyze text content and provide suggestions for more inclusive language.

2. Acceptance of Terms

By accessing or using the Be-Inc Office Add-ins, you ("User," "you," or "your") agree to:

1. Comply with these Terms of Service
2. Comply with all applicable local, state, national, and international laws and regulations
3. Accept responsibility for all activities conducted through your account
4. Be at least 18 years of age or have parental/guardian consent to use the Services

3. License and Usage Rights

3.1 License Grant

Subject to your compliance with these Terms, Be-Inc grants you a limited, non-exclusive, non-transferable, revocable license to:

• Install and use the Be-Inc Office Add-ins on devices you own or control
• Access the Services for your personal or internal business use
• Use the Services in connection with Microsoft Office applications

3.2 Restrictions

You agree NOT to:

• Reverse engineer, decompile, disassemble, or attempt to derive the source code
• Modify, adapt, translate, or create derivative works based on the Services
• Remove or obscure any proprietary notices from the Services
• Use the Services for any illegal, harmful, or abusive purpose
• Circumvent any security features or usage limits
• Resell, sublicense, rent, lease, or distribute the Services to third parties

4. User Obligations

4.1 Account Security

You are responsible for maintaining the security of your Microsoft 365 account credentials and all activities that occur under your account.

4.2 Content Responsibility

You retain all rights to your content (emails, documents, messages). You are solely responsible for:

• The accuracy, legality, and appropriateness of your content
• Ensuring you have the right to submit content for analysis
• Any consequences resulting from your content or use of the Services

5. Service Availability

Be-Inc strives to provide reliable Services but does not guarantee:

• Uninterrupted or error-free operation
• That the Services will be available at all times
• That all features will work on all devices or platforms

We reserve the right to modify, suspend, or discontinue the Services at any time.

6. Privacy and Data Usage

Your use of the Services is subject to our Privacy Policy. Key points:

• Data Processing: Your email content is sent to OpenAI API for AI-powered DE&I analysis.
• No Storage: We do NOT store your email content on our servers.
• Settings Storage: User preferences are stored locally using Office.js roaming settings.

7. AI-Generated Content and Accuracy

7.1 No Guarantee of Accuracy

The Services use AI to analyze content and provide suggestions. AI-generated suggestions may not always be accurate, appropriate, or complete. You acknowledge that:

• AI analysis may contain errors, biases, or inaccuracies
• Suggestions are recommendations, not absolute requirements
• You are solely responsible for reviewing and deciding whether to accept suggestions
• The Services do not replace professional editorial, legal, or compliance review

7.2 DE&I Compliance

While the Services aim to improve DE&I compliance, they do not guarantee full compliance with any specific laws, regulations, or organizational policies.

8. Disclaimers and Warranties

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, BE-INC SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, DATA, OR USE.

OUR TOTAL LIABILITY SHALL NOT EXCEED THE GREATER OF THE AMOUNT YOU PAID TO BE-INC IN THE 12 MONTHS PRECEDING THE CLAIM, OR $100 USD.

10. Indemnification

You agree to indemnify and hold harmless Be-Inc from any claims, damages, losses, or expenses arising from your use of the Services, your content, or your violation of these Terms.

11. Termination

You may stop using the Services at any time by uninstalling the add-ins. We reserve the right to suspend or terminate your access at any time, with or without cause.

12. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of California, United States.

13. Changes to Terms

We may update these Terms from time to time. Your continued use of the Services after changes become effective constitutes acceptance of the updated Terms.

14. Contact Information

15. Acknowledgment

BY INSTALLING, ACCESSING, OR USING THE BE-INC OFFICE ADD-INS, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF SERVICE.